How to Upload Annual Vehicle Inspection Report

Introduction

In this module, yous'll learn all about the National Condom Lawmaking vehicle maintenance requirements and how to develop a maintenance program.

Timeframe: 30 mins

In this department yous will:

Explain vehicle maintenance and inspection requirements.
Develop a plan for routine vehicle maintenance, mandatory CVIP (Commercial Vehicle Inspection Program)inspections and trip inspections.
Place when trip inspections must happen and what drivers must record.
Explain why regular trip inspections are important.
Distinguish between major and minor defects.
List the information that needs to exist in a vehicle file.

For technical assist please reference the Help and Troubleshooting Guide.

What are Your Obligations for Vehicle Maintenance?

Function of a complete Rubber and Maintenance Plan is looking after your fleet. The National Safety Code (NSC) requires that y'all maintain all vehicles operating nether your Safety Fitness Document. Whether you own, rent, or lease your company's vehicles, y'all demand to keep them in proficient working society. You lot are as well responsible for any vehicles towed as office of your carrier business.

To see your obligations, you lot must set up a maintenance and inspection program and record it on a schedule. This can be as simple as a written document that sets out the fourth dimension or distance when a vehicle requires its next inspection or maintenance. These intervals are commonly linked. For example, an inspection could be due at 30,000 km or three months, whichever occurs commencement.

Yous also need to go on records of all the maintenance done on vehicles in your armada.

Tip: Vehicle ID

The National Safety Code requires you to properly place your vehicles. Make certain you lot proceed a copy of your Rubber Fitness Certificate and vehicle registration in each of the vehicles operating for y'all .You must also display the proper name or logo of the certificate holder on both sides of your vehicles along with the vehicle'due south TARE (empty) weight and Gross Vehicle Weight (maximum gross weight).

Good Vehicle Maintenance

Alberta does not determine the intervals that yous must consummate your preventative maintenance, other than your commercial vehicle inspections (CVIP). It'southward a practiced idea to include preventative maintenance such as oil changes and tune-ups in your schedule, as well as an almanac or semi-almanac CVIP.

Forth with scheduled inspections and maintenance, your drivers must inspect the vehicle inside 24 hours of every trip. The areas a driver inspects depends on the type of vehicle they are operating. There are dissimilar inspection schedules for buses and trucks with dissimilar parts of the vehicle that demand to be inspected.

Type	Inspection Schedule
Trucks and Trailers	Schedule 1 (Office 2)
Buses	Schedule two (Part 2)
Motor Coaches	Schedule 3 (Part 2)

Your driver should never drive a vehicle that isn't in good working order.

Not everything may seem like a serious condom issue. For instance: You might non think a broken windshield wiper blade would be a gamble on the highway. But if that wiper blade smudges rather than clears a section of window that obscures the driver's vision, that could pb to an accident!

Note: Alberta Transportation has the dominance to establish standards for inspections. Approved facilities for commercial vehicle inspections can refer to the CVIP inspection transmission. Every bit a carrier, y'all just demand to make sure yous take gear up a preventative maintenance schedule and follow it.

Written Safety and Maintenance Plans

Regular maintenance can save you money.

Whether you accept 1 vehicle or many, you demand to plan when you will do regular maintenance and write it down. When yous have a written plan, you are more probable to go on up the routine maintenance on your fleet. A well maintained fleet means you lose less fourth dimension to out of service orders and you spend less on repairs in the long run. It's proficient for business organization and for safety!

How to get started

The police force states you must maintain your vehicles.

Only how you maintain your fleet is upwards to you. Outset by looking at the vehicle manufacturer's recommendations. Recollect to take the number of engine hours, kilometers driven and/or timed passed into consideration when making your maintenance schedule for each vehicle.

Proceed Record of Maintenance Done

Use one form to record all maintenance and repairs for each vehicle.

Any fourth dimension y'all take the vehicle serviced, attach a copy of the invoice to the maintenance form for that vehicle.

►It helps to have the vehicle maintenance class at the front of a file folder where y'all keep all the invoices for repairs and service.

Make a Schedule

The tabular array, below, shows a caption of one written plan for maintaining a commercial truck.

As a carrier, you need to create a schedule that fits your needs. Each vehicle in your fleet volition have item maintenance and inspection requirements. For case, all vehicles need regular oil changes, merely if your truck is equipped with a power elevator, yous'd want to bank check that it rises and lowers smoothly when activated.

Vehicle Inspections

We want only the safest and most roadworthy highway vehicles operating on Alberta's highways. That ways that every mean solar day your vehicles head out onto the road, they should be checked to make sure they're safe. Nosotros call these daily checks trip inspections and you'll learn all about them in this module.

You lot may also be required to complete mandatory safe inspections under the Commercial Vehicle Inspection Programme (CVIP). You lot are required to get a CVIP inspection done on your vehicles either once every half dozen months (buses) or once a year. For example if y'all operate a truck-trailer, the truck and trailer'south inspection is annual, if you lot operate a coach it must be inspected every 6 months.

CVIP inspections don't replace the ongoing preventive maintenance or trip inspections that you do equally a carrier.

Don't let Inspections and Maintenance Slip

Not too long ago, a commercial truck striking and killed a pedestrian in an intersection. Information technology was dark and the roads were wet. Subsequently the accident: unaligned brakes and a series of maintenance issues were found when the truck was inspected. No one private issue was solely responsible for the accident, only all together, the poor maintenance meant the truck wasn't operating at its best. Regular inspection and maintenance doesn't just save money… information technology saves lives.

Who does Trip Inspections?

Yous are responsible for ensuring the vehicle is in a prophylactic operating condition. And then yous must train your drivers or a designated person to do a thorough trip inspection.

Your driver or a designated person must complete the trip inspection report and sign that they have completed it. Signing the study means they are accountable for finding and reporting any defects to you.

►If y'all take more than than one driver on the trip, just one driver needs to sign the report.

When Does my Driver Make a Trip Inspection?

Trip inspections must be completed within 24 hours of when the trip occured. A trip inspection report is valid for 24 hours from the time it is recorded.

Some carriers choose to consummate two daily trip inspections: pre-trip and post-trip. A post-trip inspection should be conducted at the stop of the last trip of the day, or on the final rest cease on trips lasting more i day.

Why do Trip Inspections?

You lot desire drivers to exercise the daily trip inspections then that you take the report of any maintenance problems as soon as possible. Then you can brand any repairs as soon as possible. Prophylactic trucks mean you lot don't endanger your commuter, passengers, or others on the road.

A peace officer tin ask to run across your trip inspection report. Past law, you lot must be able to produce 1 for that twenty-four hours.

If your vehicle is inspected and found to have a maintenance issue, information technology could be placed Out of Service. But if y'all proceed your fleet running well, you won't suffer those delays or go tickets for maintenance problems.

It just takes a day for some maintenance issues to arise. For example: A tire that was at total pressure when you checked it postal service-trip can still become apartment overnight.

How to Record the Inspection

At a roadside inspection, an inspector will want to know what you lot have done about a maintenance issue that had been logged previously. Retain receipts for repairs and whatever other expenses to show you've addressed bug.

►Information technology'southward illegal to bulldoze a commercial motor vehicle without a electric current daily trip inspection report on mitt.

The completed daily trip inspection report below shows all the dissimilar elements that must be included:

State the inspected vehicle'south licence plates or unit of measurement numbers.
Odometer or hubometer reading of the inspected vehicle at the time of inspection.
Name of the carrier operating the vehicle.
Location where the vehicle was inspected.
Whether any defects were found and details about those defects.
Name and signature of the commuter or person who inspected the vehicle.
Proper noun and signature of the commuter or person making the report.
The nature of any repairs made to fix defects identified during the inspection.

Keeping Trip Inspection Reports

Get trip inspection reports from your drivers within 20 days.
File these with your ain records within 30 days.
Proceed the trip inspection reports for each vehicle file for at least 6 months.
Trip inspection reports that require additional maintenance work, must be retained with the maintenance documents for the current year plus an boosted four years.

►Drivers or a designated person must allow you know about any defect as soon as they discover it—tell your drivers or designates they should let you lot know as before long as possible—and not to wait until they submit the trip inspection reports.

Record Keeping

Tip: Set a time period for the vehicle maintenance records you collect. You could decide to gear up a 12 calendar month menstruum for all invoices, CVSA, CVIP and other related records for one vehicle will be kept in one file folder. At the finish of that 12 months, open a new folder for next twelvemonth'south records. You lot must keep the current yr and the previous four years. But keeping 12 month folders keeps your files organized—whether you keep digital records, or paper.

Summary

In this module, yous learned nigh the National Safety Code (NSC) requirements for maintaining your fleet of vehicles. Whether you have one vehicle or many, you need to program and record a maintenance schedule, conduct daily trip inspections and keep practiced records.

Next, you lot'll learn how to monitor your own safe practices by using your online carrier profile and build awareness of the different levels of intervention that are used in NSC monitoring. You'll learn the consequences for non improving a poor safety profile and how to utilize all the elements of the Safety and Maintenance Plan to meet your NSC obligations.

Annotation

: To consummate the training, save your progress and receive a certificate, you lot are required to have an account and be logged in with 511 Alberta.

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Source: https://commercial-driver-training.511.alberta.ca/module/module/4